Privacy Policy

This policy explains what personal data DTF Conference collects, how we use it, and your rights under the EU General Data Protection Regulation (GDPR) and Maltese data protection law.

Who We Are

DTF Conference Malta is the data controller for personal data collected through this website and at our events.

Contact: media@dtfconference.com

We operate dtfconference.com and produce the DTF Conference event series, focused on maritime electrification.

Information We Collect

When you register for DTF Conference, sign up for our updates, or contact us, we collect:

• Name and email address
• Job title, company, and country
• Dietary requirements and accessibility needs (when you provide them for the event)
• Speaker and sponsor details (biography, photograph, organisation, materials submitted)
• Communications you send us
• Marketing preferences and consents
• IP address, browser type, and basic usage data (logged automatically by our infrastructure)
• QR check-in data at the event (arrival time, session attendance)

We do not currently process payments through this website. If paid ticketing is introduced in future, this policy will be updated.

How We Use Your Information

We use your data to:

• Deliver the conference (issue tickets, send event information, manage check-in, accommodate dietary and accessibility needs)
• Communicate with you about your registration and respond to enquiries
• Send marketing emails about future events, where you have opted in (every email includes an unsubscribe link)
• Improve and secure our website
• Comply with legal and tax obligations

We do not sell your data, and we do not use it for automated decision-making.

Legal Bases for Processing

Under GDPR, we rely on:

• Contract — to deliver the event you have registered for
• Legitimate interests — to operate and secure the website, contact business prospects, and conduct basic analytics
• Consent — for marketing emails, non-essential cookies, and any optional information you provide
• Legal obligation — to keep records required by law

You can withdraw consent at any time without affecting prior processing.

International Data Transfers

Some providers are based outside the European Economic Area, principally in the United States. Where data is transferred outside the EEA, we rely on Standard Contractual Clauses or the EU–US Data Privacy Framework.

How Long We Keep Your Data

• Registration records: up to 24 months after the event
• Dietary and accessibility info: deleted within 30 days of the event
• Marketing list: until you unsubscribe
• Speaker and sponsor records: up to 6 years
• Server logs: 30–90 days
• Accounting records: as required by Maltese law (typically up to 10 years)

Your Rights Under GDPR

You have the right to:

• Access the data we hold about you
• Have inaccurate data corrected
• Have your data deleted
• Restrict or object to processing
• Receive your data in a portable format
• Withdraw consent at any time

To exercise any right, email media@dtfconference.com. We will respond within one month. You also have the right to lodge a complaint with the Information and Data Protection Commissioner (IDPC) in Malta.

Cookies

We use cookies and similar technologies to operate our website. This includes:

• Strictly necessary cookies — required for the site to function (session management, security). These do not require consent.
• Analytics cookies — used to understand how visitors use the site. We seek your consent before setting these.

You can manage or withdraw cookie consent at any time via your browser settings or our cookie banner.

Security

We use industry-standard technical and organisational measures to protect your data, including encrypted connections (HTTPS), access controls, and regular security reviews. No transmission over the internet is completely secure; if you have concerns, contact us directly.

Children

DTF Conference is a professional B2B event. We do not knowingly collect data from anyone under the age of 16. If you believe we have done so, please contact us and we will delete it promptly.

Links to Other Websites

Our website contains links to third-party sites (including sponsors and media partners). We are not responsible for their privacy practices and recommend you review their policies separately.

Changes to This Policy

We may update this policy from time to time. The "Last updated" date at the top of this page will reflect any changes. For significant changes, we will notify registered users by email.